This Privacy Notice explains who we are, how and why we collect and use personal information about you, what personal data is collected and held about you, our purposes and lawful bases for processing, who we share your personal data with, relevant retention periods, and how you can exercise your privacy rights.


Please do read this notice to understand our practices and if you have any questions please contact us using the contact details provided below.


Who we are


Throughout this notice, “University”, “we”, “our” and “us” refer to the Manchester Metropolitan University, an exempt charity under Schedule 2 to the Charities Act 1993 (amended by the Charities Act 2011). The University is the Data Controller in respect of the personal data you provide as part of participating in Sport at Manchester Met. 


The University is registered as a Data Controller with the Information Commissioner’s Office (ICO). We manage personal data in accordance with the General Data Protection Regulation (GDPR) and the University’s Data Protection Policy.


Extra-curricular sport at Manchester Metropolitan i.e. everything that is not linked to the academic teaching of sport, is organised by the university Sport department, and is commonly referred to as MMU Sport.  We run a variety of sport and physical activity programs targeted mainly at our staff and students.   We also operate the Platt Lane Sports Complex and oversee the day-to-day management of the Sugden Sports Centre.


 The personal data we process


When you take part in MMU Sport activity, we collect and process certain data about you. This includes:



We then provide an internal department (Strategic Planning) with the student ID numbers of all our participants who then provide us with the following information:



The purposes of the processing


Use of personal data

Lawful basis

  • Assess and manage your application to join our sports programmes (Platt Lane or Sports Club membership, participation programme sign up)
  • Confirm that you are a student
  • Carry out administration relating to your sign up

Contract: We process personal data with a view to entering into a contractual relationship with you.

  • Deal with your enquiries and to make contact with you when you request information from us
  • Handle any complaints you may have so that we can improve our business
  • Administer any complaints, investigations and disciplinary proceedings concerning student misconduct.

Legitimate interests: we process personal data for these purposes in ways which you would reasonably expect and which we believe have minimal privacy impact.

  • Contact you about events or activities which are held for our students and that we think may be of interest to you
  • Invite you to participate in student focus groups and/or surveys
  • Invite you to be involved in our marketing activities, which may include using your image or creating videos, vlogs or social media content

Consent: we offer you a real choice and control in whether you wish to participate in these activities

  • Determine whether any adjustments need to be made for you if you have declared a disability
  • Take account of, and provide additional support for, any disabilities, health issues or conditions

Legal obligation: under the Equality Act 2010 we are obliged to consider reasonable adjustments and offer support on the grounds on health and disability.

Explicit consent: you are under no obligation to provide medical or disability data. We will only process this data if you would like us to do so.

  • Protect your vital interests, or those of another party, in an emergency situation.

Vital interests: should the need arise, in order to potentially protect your life or the life of another.

  • If you are applying for a sports scholarship, we will research and verify your sports performance standards with other organisations to ensure eligibility to our programmes. Further privacy information relating to scholarships can be found here.

Contract: We process personal data with a view to entering into a contractual relationship with you.

We process personal data in order to fulfil our contractual obligations to you.

  • §  To meet statutory obligations regarding equality and diversity, we share student ID numbers of our members to the Strategic Planning department within the University. Strategic planning are then able to provide anonymised statistical data to MMU Sport to ensure that engagement levels are representative across all student demographics. The anonymised data that are returned to MMU sport include ethnicity and disability data.

Legal obligation: under the Equality Act 2010 we are obliged to consider reasonable adjustments and offer support on the grounds on health and disability.

Substantial public interest, on the basis of Union or Member State Law


If you contact us, we may also keep a record of that correspondence.


The recipients or categories of recipients of the personal data


We may disclose personal data about you to the following third parties:



The right to withdraw consent


If we have collected and process your personal information with your consent, then you can withdraw your consent at any time. Withdrawing your consent will not affect the lawfulness of any processing we conducted prior to your withdrawal, nor will it affect processing of your personal information conducted in reliance on lawful processing grounds other than consent. You can withdraw your consent by writing to  stating your name, [your student ID number] and in the e-mail subject state: Withdrawal of Consent. 


Data retention


Your personal data will only be retained for as long as it is necessary in accordance with the University’s Retention and Disposal Schedule. Specifically, we will retain your personal data relating to sports membership until the termination of your membership +3 years.  This includes:


Your rights in respect of the processing


The GDPR provides data subjects with the following data subject rights: